Radisson Hotel Group Job Applicant Privacy Notice

LAST REVISED ON DECEMBER 19 , 2023

Introduction
Who we are and how to contact us
Scope of notice
What Personal Data do we collect?
How do we collect your Personal Data?
How we use your Personal Data
Who has access to your Personal Data
Transferring your Personal Data
How long do we keep your Personal Data?
How we protect your Personal Data
What are your rights regarding your Personal Data?
Changes to the Privacy Notice

Radisson Hotel Group (“Radisson”, “we”, “us” and “our”) is an international hotel group operating and developing over 1,100 hotels in 95 countries throughout Europe, the Middle East, Africa, Asia and Oceania under nine distinctive brands.
Depending on the job you are applying for, your personal data will be processed by different entities of Radisson and/or for different purposes.
Generally, when you apply for a job at a hotel or at one of our corporate offices, the legal entity operating the hotel or managing the corporate office will act as joint data controller, together with Radisson Hospitality Belgium SRL (“RHB”), Avenue du Bourget 44, 1130 Brussels, Belgium. This is essentially because our central recruitment platform is managed by RHB and because our Talent Acquisition Team ultimately reports to RHB.

This privacy notice applies when you submit an application for a corporate position at one of our offices or a position at a leased or managed hotel operated by a Radisson entity around the world. Franchised hotels are operated by entities that are separate from Radisson and will process your personal data according to their internal privacy policies and procedures. Please contact the franchised hotels to learn more about their privacy policies.
Once you have accepted a job offer, you become a member of the Radisson team and therefore, a separate privacy notice will apply to your personal data. In case you have been hired as employee of the Radisson Hotel Group, please read our employee privacy notice.

• Your first name
• Your last name
• Your phone number
• Your email and home address
• Your gender
• Your age and date of birth
• Your CV and cover letter
• Your work experience (employer, position, duties, dates)
• Information on your work preferences (e.g. whether you are willing to relocate or travel)
• Your current salary and desired salary
• Information on the following: (a) citizenship (b) visa; (c) work permit
• Your education details (university/school, graduation year, degree)
• Certifications and training
• Your language skills
• Your photograph
• Your references (name, employer, title, relationship, email, phone)
• Your national identification and social security numbers
• Information regarding your bank account
• Answers to screening questions
• Any additional information you willingly provide during the recruitment process

Unless we explicitly request this personal data from you on exceptional cases e.g. to comply with our legal obligations, please do not submit the following:

• biometric/medical data or health conditions
• genetic, racial or ethnic information
• information on sex life or sexual orientation
• religious, philosophical or ideological beliefs
• political opinions
• information revealing trade union membership.

If you voluntarily submit the above sensitive information, you expressly authorize Radisson Hotel Group to handle it for the purpose of processing your application.

We collect your personal data through the Harri platform or through other third-party websites (e.g. Linkedln) when you apply for a job position with us. We also collect your personal data when you contact one of our hotels or offices for a specific job opportunity or through a spontaneous application. Personal data may additionally be collected from you during the interview process.

We use your personal data for two main purposes: (1) to fill open job positions and process your application in that respect and (2) to create and maintain a pool of talents. This includes:

• asessing your qualifications and skills
• communicating with you as well as answering to your questions during the recruitment process
• scheduling interviews with you and organizing other assessment exercises, should we consider it appropriate
• contacting the references provided by you  
• contacting you about future job opportunities with us in case your application was unsuccessful
• sending you an official offer letter if we consider that you are the most suitable candidate for a specific position.

To those ends, we rely on the following legal basis:

• performance of a contract (e.g., to process and manage your application)
• compliance with a legal obligation (e.g., check whether you are eligible to work in a country)
• your consent (e.g., to include you in our talent pool)
• on exceptional cases, to protect your vital interests.

Your personal data may be shared internally, including with other entities of the Radisson group, for the purpose of carrying out the recruitment process. This includes members of the Human Resources and Talent Acquisition teams, managers and directors in the department where you have applied to and IT staff.
If you have agreed to be included in our talent pool so that you can be contacted for future job opportunities, your personal data may be accessed by the following entities for a position with them:

• companies of the Radisson Group, which includes affiliates and subsidiaries
• hotels operating under the Radisson brand
• owners of Radisson managed hotels.

In addition, we may share your personal data with:

• Service providers assisting us with recruitment: this pertains to third parties that may assist us during the recruitment process, such as recruitment agencies and consultants
• IT, platform and cloud service providers: they provide us with support in respect of handling your job application and the recruitment process
• Public authorities, courts and law enforcement agencies: we may share your personal data with public authorities and law enforcement agencies, should we be asked to provide information about you or about our job applicants and in strict accordance with applicable laws. We may share your personal information with courts in the context of exercising or defending of legal claims
• Lawyers: they may offer legal advice or otherwise manage the exercise or defense of legal claims.

You understand and agree that we may transfer personal data to other jurisdictions which may not offer the same level of protection as the one applicable to your home country.
When we transfer your personal data to other countries or jurisdictions, we will protect that data as described in this Privacy Notice and in accordance with applicable laws. Where required under applicable law, we will put in place binding contractual obligations with the data recipient to safeguard your data protection rights. Furthermore, we will notify any data transfer and/or data transfer mechanisms to the competent Supervisory Authority where required under applicable law.
With respect to transfers originating from the European Economic Area ("EEA") to the United States and other non-EEA jurisdictions, we implement standard contractual clauses approved by the European Commission, and other appropriate solutions to address cross-border transfers as required or permitted by Articles 46 and 49 of the General Data Protection Regulation. For more information regarding international transfers please visit our global privacy notice.

If your application does not result in employment, we will keep your personal data for 2 years after the end of the recruitment process to either: (a) add you to the pool of talents and therefore, contact you for future opportunities that may match your profile or (b) expedite your application for a future job position, should you decide to apply again with us.
If your application for an employment position is successful, your personal data will be transferred to your personnel file and retained during your employment.

We protect your personal data and implement reasonable security measures, including technical and organizational security measures appropriate to protect your personal data against unauthorized or unlawful processing and against any accidental loss, destruction, or damage.
In particular, we operate data networks and systems protected by industry standard security measures and we make use of secure protocols over untrusted networks to protect the transmission of your personal data.
In addition, access to your personal data is restricted to staff and service providers on a need-to-know basis. When it comes to third party service providers we work with, we always use our best efforts to ensure that they will keep your personal data secure.
While we endeavor to always protect our systems, sites, operations and information against unauthorized access, use, modification and disclosure, due to the inherent nature of the Internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others.

You have the following rights on how we process your personal data:
Generally, you have the following rights:

• Information. You have the right to be provided with clear, transparent and easily understandable information about how we use your Personal Data, and your rights.
  

• Rectification. You have the right to require that any incomplete or inaccurate Personal Data that we process about you is amended;

• Deletion. You have the right to request that we delete Personal Data that we process about you, subject to certain exceptions, for instance, where we need to keep your Personal Data to comply with a legal obligation;

• Withdrawing Consent. Wherever we rely on your consent, you will be able to withdraw that consent at any time you choose and at your own initiative by logging in to your Member account on our website (if you have one), for commercial communication directly by clicking unsubscribe to the email or by visiting our Privacy Center here: https://www.radissonhotels.com/en-us/privacy. The withdrawal of your consent will not affect the lawfulness of the collection and processing of your data based on your consent up until the moment when you withdraw your consent. Please note that we may have other legal grounds for processing your data for other purposes, such as those set out in this Privacy Policy;

• Access. Subject to certain exceptions, you have the right to access and request a copy of the Personal Data we are processing about you, which we will provide to you in electronic form and/or in writing, or verbally where allowed by applicable laws. Where permissible under applicable laws, we may charge you a reasonable fee for this access request; 

• Restriction. You have the right to request that we restrict our processing of your Personal Data under specific conditions; 

• Portability. You have the right to request that we transmit the Personal Data we hold in respect of you to you or to another data controller under specific conditions;

• Objection. Under certain circumstances described in Privacy Law, especially when we process personal data based on our legitimate interest, you may object to the processing of your Personal Data, including where your Personal Data is processed for direct marketing purposes. 

You can exercise the above rights, where applicable, by visiting our Privacy Centre here: https://www.radissonhotels.com/en-us/privacy.

We do not knowingly collect or solicit personal data from anyone under the age of 18 or lawful age of employment according to applicable law. In the event that we learn that we have collected personal data from a child as described above in the context of a recruitment process, steps will be taken promptly to remove that information.

We may update this Privacy Notice from time to time. We will notify you of any significant changes by posting those changes here or by notifying you through other appropriate communication channels we generally use with you. Any changes to this Privacy Notice will be considered effective immediately after the changes are posted on this Website unless otherwise indicated.
The Privacy Notice was last revised on December 19, 2023